top of page

Gazette for Name Change Process in Delhi: Complete Legal Guide

  • Aug 26
  • 5 min read

Changing your legal name can feel daunting, but completing a Gazette Name Change in Delhi is the most legal, secure, and universally accepted method across India. Whether you need a Gazette Notification for Name Change due to marriage, spelling corrections, or personal reasons, obtaining a Name Change in Gazette ensures every government authority updates your records seamlessly.  

This step-by-step guide walks you through the Gazette Name Change Online Process, listing exact fee structures, required documents, and expert tips to ensure your application gets approved without delay.  



Gazette Name Change in Delhi: Complete Step-by-Step Guide


What is a Gazette Notification for Name Change?

The Gazette of India is an official government publication printed by the Department of Publication (Civil Lines, Delhi). A Gazette Notification for Name Change serves as legal proof of your identity modification. When you publish your Name Change in Gazette, it publicly declares your new name.   

Government departments—including Passport Offices, UIDAI (Aadhaar), Banks, and Income Tax authorities (PAN)—accept this official notification to update records without friction.  

Why Do You Need a Gazette Name Change in Delhi?

While an affidavit and newspaper ad suffice for minor local changes, central government documents demand a publication record.  

  • Mandatory Requirements: Central Government Employees, Passport updates (major name changes), and PSU staff must publish in the Gazette.  

  • Universal Legal Validity: A gazette publication makes it easy to Change Name in India across all state and central platforms.  

  • Document Mismatch Fixes: Resolves discrepancies between educational marksheet names and Aadhaar/PAN records.  

  • Post-Marriage or Divorce Surnames: Updates maiden names or reverts to former surnames legally.  

Eligibility Criteria to Change Name in India

To apply for a Gazette for Name Change in Delhi, applicants must meet the following criteria:

  • Nationality: Must be an Indian citizen.  

  • Age Limit: Must be 18 years or older (Parents/Guardians apply on behalf of minors).  

  • Delhi Address Proof: Must possess valid Delhi address proof (Aadhaar, Voter ID, Rent Agreement, or Utility Bill).  

  • Valid Reason: Legal change reasons include marriage, divorce, spelling fixes, adoption, or personal preference.  

Documents Required for Gazette Notification

Keep these self-attested copies ready before starting your application:  

Document Category

Required Items

Details / Specifications

Legal Declaration

Notarized Affidavit

Original copy on ₹10–₹100 stamp paper signed by a Notary Public

Press Advertisements

Newspaper Clippings

Original full pages of 1 English & 1 Hindi daily published in Delhi

Identity Proof

PAN Card / Aadhaar Card

Self-attested copy of old name ID proof

Address Proof

Utility Bill / Voter ID / Rent Agreement

Must confirm a valid Delhi address

Digital File

Compact Disc (CD)

CD containing the specimen proforma in .docx format

Declarations

Certificate & Application Proforma

Signed certificate declaring hard copy matches soft copy

Photos & Fee

Photographs & Bharat Kosh Receipt

2 passport-sized photographs + online payment receipt

Step-by-Step Gazette Name Change Process in Delhi

Follow this systematic guide to execute your Gazette Name Change Online Process without rejection.  

Step 1: Draft and Notarize the Name Change Affidavit

Visit a local Delhi notary public and draft a legal affidavit specifying:  

  1. Old Name, New Name, and Father’s/Husband’s Name.  

  2. Residential Address in Delhi.  

  3. Detailed reason for changing your name.  

  4. Declaration confirming both old and new names refer to the same individual.  

Step 2: Publish Newspaper Advertisements

Publish a short notice in two popular Delhi daily newspapers (One English, One Hindi).  

  • Sample Notice Text: "I, [Old Name], residing at [Delhi Address], have changed my name to [New Name] for all future purposes vide affidavit dated [Date] notarized by [Notary Name]."

  • Save full-page original copies of both newspapers.  

Step 3: Prepare the Digital CD and Application Proforma

  • Draft the publication proforma in MS Word (.doc/.docx).  

  • Copy the exact text onto a blank CD.  

  • Do not sign or scan the digital .docx file on the CD.  

  • Sign a physical CD Certificate confirming that the printed text matches the digital file.  

Step 4: Pay Official Fees via Bharat Kosh

  1. Go to the official portal: www.bharatkosh.gov.in.  

  2. Choose Non-Registered User → Ministry: Housing & Urban Affairs.  

  3. Select Purpose: Sale of Gazette (PAO Printing, New Delhi).  

  4. Pay the statutory fee (~₹1,100 to ₹1,500) and download the transaction receipt.  

Step 5: Submit File to Department of Publication (Civil Lines)

Package all physical documents, newspaper pages, CD, photos, and payment receipt into a single file.  

  • In-Person Submission: Visit the Department of Publication, Civil Lines, North Delhi – 110054 (Open Mon–Fri, 10 AM to 1 PM and 2 PM to 4 PM).  

  • Postal Submission: Send via Registered Post / Speed Post directly to the Department of Publication in Civil Lines.   

Step 6: Download Digital Gazette Notification

Once approved, the Gazette Notification for Name Change publishes online within 30 to 45 days.  

  • Visit egazette.gov.in.  

  • Filter by Weekly Gazette → Part IV.  

  • Search using your name or date of publication and download your signed PDF.  

Fees and Processing Timeline

Expense Category

Estimated Cost

Processing / Availability

Stamp Paper & Notary

₹150 – ₹400

Instant (Same day)

Newspaper Ads (Hindi + English)

₹999 – ₹1,500

1 – 2 Days

Official Gazette Fee (Bharat Kosh)

₹1,100 – ₹1,700

Instant payment

Total Standard Cost

₹2,200 – ₹3,600

Total Timeline: 4 – 6 Weeks

Pro Tips, Mistakes to Avoid & Expert Advice

Pro Tips

  • Print Extra Copies: Print at least 10–15 physical copies of the downloaded e-Gazette PDF.  

  • Keep Soft Copies Safe: Save the Gazette PDF in cloud storage; banks and passport authorities verify the original PDF link.  

Common Mistakes to Avoid

  • Clipping the Ads: Never cut out newspaper snippets. The Department of Publication requires full, uncut newspaper pages.  

  • Mismatched CD Data: Ensure the text inside your Word file on the CD matches your printed application proforma word-for-word.  

  • Using PDF Files inside the CD: The official Department of Publication system accepts .docx MS Word files on the CD, not PDFs.  

Related Summaries

  • Aadhaar Name Change Rules after Gazette Publication

    Updating your name on Aadhaar requires submitting your published Gazette e-PDF at your nearest Aadhaar Seva Kendra. The process takes 7–15 days to reflect online.  

  • How to Update PAN Card and Bank Accounts

    Once your Aadhaar is updated, submit your Gazette e-PDF, updated Aadhaar, and old PAN card to NSDL/UTIITSL to obtain your modified PAN card.  

  • Passport Name Change Procedures in Delhi

    For major name changes, Tatkaal and normal passport reissue applications require both published newspaper ads, the notarized affidavit, and the official Gazette notification.  

Downloadable Resources

  • Download standardized, verified formats for your legal submission:

    • Name Change Specimen Affidavit (Delhi Format)

    • Application Proforma & CD Certificate Template

    • Sample Newspaper Advertisement Draft (English & Hindi)

 

Update Your Records Legally Today!

Changing your name doesn't have to be confusing. Prepare your legal affidavit, publish your newspaper ads, and lodge your file at the Department of Publication in Civil Lines, Delhi to secure your legal name change! 

Comments

bottom of page